General Ledger

What is General Ledger?

A General Ledger is an essential component of a company’s accounting system, containing records of every financial transaction across accounts like assets, liabilities, revenue, and expenses. Each entry is recorded using double-entry bookkeeping, ensuring financial accuracy and traceability. This ledger serves as the single source of truth for a business’s financial data.

In the context of corporate travel and expense management, the general ledger ensures all travel-related expenditures—like flights, hotel bookings, meals, and mileage reimbursements—are categorized and recorded correctly. Proper GL coding helps finance teams track departmental spending, identify trends, and ensure policy compliance.

At TripGain, integration with general ledger systems allows seamless mapping of travel and expense transactions to the correct financial accounts. This minimizes manual data entry, accelerates financial close processes, and enhances accuracy in reporting, audits, and strategic planning.

Examples In Corporate Travel And Expense

Flight Booking Entry

When An Employee Books A Business Flight, The Expense Is Automatically Coded To The “Travel - Airfare” General Ledger Account.

Lodging Classification

Hotel Accommodation Costs Are Recorded Under “Lodging Expense” In The General Ledger, Helping The Finance Team Analyze Spending Per Trip Category.

Automated Sync With Gl

Expense Management Tools Like Tripgain Sync T&E Data Directly To The General Ledger, Streamlining Month-End Reconciliation For The Accounting Team.

Frequently Asked Questions About General Ledger

What is the purpose of a General Ledger in business travel?

It helps track and classify all travel-related expenses into the correct accounting categories for budgeting, compliance, and reporting.