Compare & Switch

SAP ConcurVs TripGain

TripGain is a flexible, AI-driven alternative to SAP Concur, built for businesses that need transparent pricing, vendor freedom, and faster ROI. With automated travel and expense workflows, real-time budget control, and enterprise-grade integrations, TripGain simplifies T&E management while reducing costs and improving compliance—without the complexity of legacy systems.

What is TripGain?

TripGain is a unified travel and expense management solution for Finance, HR, Procurement, and Admin teams—helping you plan business trips in under 59 seconds (60x faster) and reduce expenses by up to 30%.

59s

To Book a Trip

30%

Cost Reduction

60x Faster
Booking Experience

Detailed Feature Comparison

See exactly where the value lies.

Feature Category

SAP Concur

TripGain

Business Travel Management

−

✦BOOKING CAPABILITIES

Flight Booking - Domestic

Flight Booking - International

Hotel Booking - Domestic

Hotel Booking - International

Train Booking

Bus Booking

Cab/Taxi Booking

Car Rental

Visa Services

(CIBTvisas, Peninsula Visa, and G3 Global Services)

(Visa assistance service)

Forex Services

Limited (Forex rate management & currency conversion)

Group Booking/MICE Services

(Groupize platform)

(Group and guest booking)

Corporate Gifting Solutions

✦AI & INTELLIGENT FEATURES

AI Chatbot/Assistant

(AI Copilot via WhatsApp & email)

Voice-Activated Booking

AI-Powered Search

AI-Powered Dynamic Recommendations

Intelligent Itinerary Planning

(TripIt Integration)

✦GLOBAL REACH

Multi-Country Support

(Available internationally)

(8 international markets: India, UK, US, Middle East)

International Destinations Coverage

(Extensive global inventory)

(Global travel inventory)

Multi-Currency Support

Multi-Language Support

✦BOOKING FEATURES

Self-Booking Tool (Employees)

Admin/Central Booking Tool

Mobile App - Android

Mobile App - iOS

Desktop/Web Platform

QR Code Login

Calendar Integration/Syncing

Personal Travel Booking Allowed

One-Place Trip Management

Automatic Boarding Pass

✦PRICING & FARE FEATURES

Corporate Fares/Negotiated Rates

Low-Cost Carrier (LCC) Support

Fare Lock/Price Hold

Upcoming

Real-Time Dynamic Pricing

Bulk Booking Capability

(Concur Request)

✦CANCELLATION & MODIFICATIONS

Free/Reduced Cancellation (Corporate Fares)

(Higher charges)

(Lowest fees)

Free Date Change

(Higher charges)

(Lowest fees)

Self-Serve Changes & Cancellations

(Complex changes require agent help)

Low Cancellation Charges

Low Modification Charges

✦CORPORATE BENEFITS

Free Seat Selection

Complimentary Meals

Flexible Booking Options

Corporate Coding with Airlines

✦POLICY & COMPLIANCE

Upload Company Travel Policy

Policy-Compliant Search Results

In-Policy/Out-of-Policy Visibility

Category-Wise Policy Control

Budget Limit Alerts

Auto Policy Denial

Out-of-Policy Booking Option

Real-Time Policy Enforcement

Policy Compliance Validation

✦APPROVAL WORKFLOWS

Automated Approval Flows

Customizable Approval Workflows

(Up to 7 levels)

Multi-Level Approvals

(Up to 7 levels by department/spend/trip type)

Preview Approval Chain

Manager Approval System

(5 levels)

WhatsApp/Email Approvals

(Email only)

Admin Shortlist & Share Options

Reason for Booking Selection

✦SUPPORT & ASSISTANCE

24/7 Customer Support

(add on)

(24/7 human travel agent support)

Dedicated Support Manager

(For corporate clients)

Real-Time Query Resolution

KAM Support

24-Hour Assistance (Central Bookers)

(add on)

For Large Corporates

Travel Risk Alerts

(TripIt integration)

Real-Time Travel Notifications

(TripIt pro)

(Gate changes, delays)

✦REPORTING & ANALYTICS

Real-Time Reporting

Detailed Spend Reports

Department-Wise Reports

Travel History by Designations

Missed Savings Alerts

Customizable Reports

100% Fare Transparency

In-Built Analytics Tool

Global MIS

Instant Report Downloads

AI Copilot Report & Analysis

✦LOYALTY & REWARDS

Rewards Program

Hotel Loyalty Integration

Airline Loyalty Integration

✦SUSTAINABILITY

Carbon Footprint Tracking

Sustainability Reports

Available on ask

Sustainable Travel Options

✦TECHNOLOGY & INTEGRATIONS

HRMS Integration

(On demand)

ERP Integration

(On demand)

API Integration

(160+ direct travel, 80+ non-travel integrations)

SFTP Integration

Banks

SSO Login

On-Demand TMC Integration

(Vendor-agnostic)

Real-Time Transaction Feed

(API-based)

(FTP based)

✦VENDOR & INVENTORY

Vendor-Agnostic Platform

(Marketplace model)

Assured Hotels

Tier-2/Tier-3 City Coverage

Widest Hotel Choice

(Global inventory)

Airline Inventory

(All major airlines, corporate coding)

(All major airlines)

Expense Management

−

✦CORE EXPENSE FEATURES

Integrated T&E Platform

(Limited capabilities)

(Unified end-to-end platform)

Expense Management Module

(Comprehensive T&E)

Travel Expense Tracking

Non-Travel Expense Tracking

Category-Wise Expense Tracking

Expense Categories Supported

(All including vendors)

(All standard categories)

✦RECEIPT MANAGEMENT

Receipt Upload/Scanning

OCR Technology (Receipt Scanning)

(Smart OCR - snap, scan, done in seconds)

Automated Data Extraction from Receipts

Receipt Management System

(With fraud detection)

Bulk Receipt Upload

✦FRAUD PREVENTION

Duplicate Expense Detection

(AI-powered, automatic flagging)

Duplicate Receipt Detection

Expense Fraud Prevention

(Pattern recognition)

Audit Trail

(T&E Forms for reconciliation & auditing)

(Comprehensive, clear accountability)

Inconsistency Flagging

(Policy violations flagged)

(AI-powered)

✦EXPENSE SUBMISSION & APPROVAL

Automated Expense Reporting

Bulk Expense Submission

(Submit multiple expenses at once)

Mobile Expense Submission

(Multi-platform)

Conditional Approvals by Category

Multi-Level Expense Approvals

(Configurable workflows)

Real-Time Expense Approval

(WhatsApp & email approvals)

Configurable Approval Workflows

(Based on category, budget, policy)

(By department, budget, category)

✦REIMBURSEMENT

Automated Reimbursements

Quick Reimbursement Processing

(Faster reimbursements)

Direct Bank Transfer Integration

Expense Pay Feature

24-Hour Reimbursement Request Support

✦GST & TAX MANAGEMENT

GST Invoice Generation

Automated GST Compliance

VAT/GST Reconciliation

(Automated)

Tax Calculation

(Built-in)

Input Tax Credit (ITC)

(Claimable via GST invoices)

GST Invoice Download

(Instant download)

✦MILEAGE & PER DIEM

Mileage Tracking

GPS Tracking

(Built-in)

Per Diem Management

Automated Mileage Calculation

✦PAYMENT & CARDS

Corporate Card Management

(Centralized company issued cards)

Corporate Card Reconciliation

Centralized Company Payment Wallet

Multiple Payment Methods

✦POLICY COMPLIANCE

Expense Policy Integration

(Category-wise policies)

(Customizable spend policies)

Policy Compliance Validation

(Automated checks)

(Real-time checks)

Budget Tracking

(Category budget limits)

(Real-time budget tracking)

Cost Center Allocation

(Department-wise tracking)

(Automatic GL account & cost center alignment)

Spend Limit Enforcement

Daily Spend Limits

✦REPORTING & ANALYTICS

Real-Time Expense Reports

Detailed Expense Analytics

Department-Wise Expense Reports

Employee-Wise Expense Reports

Trip-Wise Expense Reports

Downloadable Reports

(Instant downloads)

(One-click download)

Customizable Report Formats

(Customized reports)

Real-Time Dashboards

(Finance dashboards)

Predictive Cost Analytics

(Analytics cloud integration)

(AI-powered spending analysis)

Spending Pattern Analysis

Spending Visibility

(End-to-end visibility)

(Across employees, departments, trips)

✦RECONCILIATION

Financial Reconciliation

Automated Reconciliation

Real-Time Transaction Feed

Bank Reconciliation

✦INTEGRATION CAPABILITIES

HRMS Integration

(On demand)

ERP Integration

(On demand)

Accounting Software Integration

API for Custom Integration

(Powerful APIs for any solution)

SFTP Integration

Expense Data Export

(Multiple formats)

✦WORKFLOW & AUTOMATION

Automated Expense Workflows

Configurable Approval Workflows

(Based on category, budget, policy)

(By department, budget, category)

Workflow Automation

(Automated approval flows)

(Every stage automated)

Post-Spend Expense Filing

✦USER ROLES & PERMISSIONS

Role-Based Access Control

(Admin vs Employee roles)

User Roles & Permissions

Admin Panel

(Simplified admin panel)

Employee Self-Service

(Self-booking, self-serve expense filing)

Finance Team Dashboard

(Reports & analytics)

(Enhanced finance dashboards)

Employee Management

(Admin manages all employees)

✦ADDITIONAL EXPENSE FEATURES

Expense Categorization

(Multiple customizable categories)

(Automated)

Multi-Currency Expense Support

Forex Request Management

(Forex services available)

(Easy forex for international travelers)

Travel Advance Management

T&E Forms

(For reconciliation & auditing)

Policy Violation Flagging

(Inconsistencies flagged)

(AI-powered)

THE PRICING VERDICT

TripGain vs. SAP Concur: The Cost of Ownership

TripGain offers a comprehensive corporate Travel and Expense (T&E) management software solution with a one-time implementation fee. Additional costs, if applicable, may include per-integration fees, software usage charges based on the number of ACTIVE users, and a transaction/service fee for each usage instance. Unlike complex, rigid pricing structures, TripGain ensures complete transparency with no undisclosed or hidden charges.

In contrast, SAP Concur follows a tiered, per-user pricing model, which may include mandatory subscription fees and additional costs for each integration, premium support, and access to advanced AI-driven features. This can make SAP Concur’s pricing less predictable, particularly for businesses looking for a flexible, scalable solution.

TripGain takes a vendor-agnostic approach, allowing businesses to onboard and work with any travel vendor or service provider of their choice. This flexibility optimizes costs and enhances vendor relationships, particularly for international travel.

On the other hand, SAP Concur operates within a more controlled ecosystem, which may limit vendor options and restrict businesses from fully leveraging their own preferred suppliers. This could lead to higher costs and reduced flexibility when booking travel services.

TripGain offers built-in AI-powered functionalities at no additional cost, enhancing expense automation, fraud detection, travel recommendations, and voice-based support for a seamless corporate travel experience. SAP Concur, while incorporating automation, may require additional fees for AI-driven insights, OCR capabilities, and advanced analytics, potentially increasing the total cost of ownership for businesses.

TripGain’s pricing structure remains stable and designed for businesses of all sizes —without requiring reliance on frequent promotional discounts.

SAP Concur

Long implementation cycles requiring consultants and system integrators
Limited vendor flexibility due to preferred partner ecosystems
High total cost of ownership as usage scales across teams and regions

WINNER

TripGain Model

Transparent, predictable pricing with no hidden charges
Vendor-agnostic model with full flexibility
All AI-powered features included at no extra cost

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**This page compiles publicly available information as of February 10, 2025, for informational purposes only. While we strive for accuracy, TripGain makes no warranties regarding its completeness or reliability. Details may have changed after this date. TripGain is not liable for any damages resulting from reliance on this information. Users should verify details independently before making decisions.