TripGain Updates & Highlights – April 2025

Welcome to our April 2025 product update, where we bring you the latest innovations, integrations, and enhancements designed to simplify corporate travel and expense management.

This month, we've rolled out powerful features focused on improving finance visibility, streamlining HR and admin operations, and delivering a more transparent user experience. From new integrations with GreytHR and Odoo to smarter workflows and enhanced PNR control, these updates are all about empowering your teams to do more with less.

Let’s take a closer look at what’s new on TripGain!

What’s New?

Smarter Travel Management

Flight PNR Hold During Approver Stage

One of the most requested travel enhancements is finally here! With our new PNR Hold feature, you no longer need to worry about losing preferred flights due to approval delays.

What it does:
When an employee initiates a flight booking request, the system now places the PNR in a “Hold Pending Approval” status. This ensures that seats and fares are temporarily locked in while awaiting manager or finance and accounting team’s approval.

Key Highlights:

• Hold status is initiated automatically when a request enters the approval stage.
• Ticketing is deferred until the request is either approved or rejected.
• If the approval is not completed within the airline’s hold period, the PNR is released automatically, minimizing the risk of ghost bookings.

This feature ensures better seat availability, price protection, and a more seamless booking experience, even when internal approvals take time.

HR Meets T&E: Seamless Employee Data Management

GreytHR HRMS Integration

We’re excited to announce a full-fledged integration with GreytHR, one of the most widely used HRMS platforms in India.

Why it matters:
With this integration, employee data such as names, departments, designations, and joining dates are automatically synced between GreytHR and TripGain. This eliminates the need for manual uploads, reduces data discrepancies, and ensures that only valid, active employees can access the TripGain system.

Benefits:

• Centralized and up-to-date employee database
• Reduced manual data entry and HR dependency
• Improved policy compliance across travel and expense workflows

This update is a big step toward creating a unified enterprise ecosystem where HR, travel, and finance teams operate in harmony.

Finance-Focused Enhancements

Odoo Accounting System Integration

Our platform now integrates seamlessly with Odoo, an increasingly popular ERP and accounting solution.

What this means for finance teams:

• Invoices, payments, and journal entries created in TripGain are now automatically synced with Odoo.
• Bookkeeping becomes automated and error-free, reducing reconciliation overhead.
• Finance teams enjoy real-time visibility into cash flow, expenses, and pending reimbursements.

This integration helps ensure compliance, shortens the month-end close process, and strengthens financial reporting accuracy.

Ledger View: Track Every Transaction

Finance professionals can now access a comprehensive ledger for every account linked with TripGain.

Features:

• View debits, credits, and net balances for each line item.
• Analyze transaction history for auditing or troubleshooting discrepancies.
• Filter by date range, category, or region to drill down into specific data.

Whether you're auditing, reconciling, or analyzing trends, this detailed view makes your job significantly easier.

View All Regions’ Balances in One Place

Managing finances across multiple geographies or cost centers can get complicated. Our latest feature allows you to see a consolidated balance view for all regions at once.

Use Cases:

• Instantly assess your organization’s overall cash position
• Compare financial performance across business units
• Reduce dependency on external spreadsheets and manual roll-ups

This unified dashboard helps finance leaders make faster, more informed decisions without the hassle of toggling through multiple regional accounts.

Streamlined Approval Experience

Approval Workflow Preview Before Submission

Ever submitted a travel or expense request only to discover later it went to the wrong approver? That’s now a thing of the past.

With this new feature, users can preview the complete approval chain before submitting their request.

Key Features:

• Displays each approver’s name and role (e.g., Manager, Finance Head)
• Automatically adapts based on configured workflows
• Helps reduce approval errors, minimize back-and-forth, and ensure faster processing

This update promotes transparency and gives employees greater control and clarity over their submission process.

Why These Updates Matter

These April updates are all about:

• Automation: Less manual work, fewer errors
• Integration: One system, many functions
• Visibility: Complete financial and operational transparency into business travel and expense management. 
• Control: Empowering teams to act smarter, not harder

As we continue to evolve TripGain into the ultimate travel and expense management solution, these new features bring us one step closer to delivering a seamless, connected, and intelligent platform. Keep a close eye on our AI offerings.

Conclusion
April’s updates reinforce our mission to make corporate travel and expense management smarter, faster, and more connected. With new integrations, enhanced workflows, and powerful finance tools, TripGain continues to simplify operations for travel admins, HR teams, and finance leaders alike. Whether you're managing multiple regions or ensuring policy compliance, these features are designed to give you more control with less effort.

Ready to experience these features in action?
Book a Demo today and see how TripGain can transform your travel and expense management.