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Managed Travel Program

What is a Managed Travel Program?

A managed travel program is a comprehensive corporate travel strategy that helps businesses control expenses, improve traveler safety, and streamline travel processes. It includes pre-approved booking platforms, negotiated supplier agreements, automated expense tracking, and travel policy enforcement.

By implementing a managed travel program, companies can reduce travel spend, enhance policy compliance, and provide employees with structured travel options. This program often integrates an Online Booking Tool (OBT), a Travel Management Company (TMC), and AI-driven analytics to optimize travel decisions.

A well-executed managed travel program also focuses on duty of care, ensuring employees have 24/7 support, real-time travel updates, and emergency assistance when needed. Businesses that adopt a managed travel program gain greater visibility, cost savings, and operational efficiency.

Examples of a Managed Travel Program
1.
Pre-Approved Travel Booking System
A company requires all employees to book through an Online Booking Tool (OBT) that enforces policy compliance.
2.
Negotiated Airline and Hotel Rates
A corporation partners with airlines and hotels to secure exclusive discounts for frequent business travel.
3.
AI-Powered Expense Management
An automated system tracks travel expenses, flags policy violations, and streamlines reimbursements.
Frequently Asked Questions About Managed Travel Program
1.
How does a managed travel program save money?
By negotiating better rates, preventing out-of-policy bookings, and optimizing travel expenses, companies significantly reduce costs.
2.
What tools are commonly used in a managed travel program?
Common tools include Online Booking Tools (OBTs), Expense Management Software, AI-powered analytics, and Travel Management Companies (TMCs).
3.
What role does duty of care play in a managed travel program?
Duty of care ensures that travelers have real-time safety alerts, emergency support, and assistance during business trips.
4.
Can a managed travel program be customized for different companies?
Yes! Businesses can tailor their program based on travel volume, employee needs, and industry-specific travel requirements.
5.
How does AI enhance a managed travel program?
AI helps by automating travel approvals, detecting fraud, predicting price trends, and offering personalized travel recommendations.