Late Check-Out Fee

What is "Late Check-Out Fee"?

A Late Check-Out Fee refers to the additional cost a hotel charges guests who stay beyond the hotel’s standard check-out time, typically around 11 AM or 12 PM. This fee is commonly encountered by corporate travelers who need more time for meetings, calls, or flight delays and require room access past the designated departure hour.

Hotels apply this fee to manage their room inventory, housekeeping schedules, and to ensure a smooth check-in for the next guest. The amount can vary based on how late the guest stays, the hotel's policy, and room availability. Some hotels offer a grace period or waive the fee for loyalty program members or high-tier corporate clients.

For businesses managing travel, it’s important to understand and track these fees as they can impact total travel spend. Leveraging corporate travel platforms like TripGain can help companies negotiate flexible check-out terms, reduce unnecessary charges, and ensure transparent expense reporting.

Examples Of Late Check-Out Fee In Corporate Travel And Expense

Client Meeting Overrun

A Sales Executive Has A Last-Minute Lunch Meeting That Extends Past Noon And Pays A Late Check-Out Fee To Keep The Hotel Room Until 3 Pm.

Flight Schedule Change

A Consultant’S Flight Is Rescheduled To The Evening, Prompting A Request For Extended Hotel Stay And Triggering A Late Check-Out Charge.

Team Collaboration

A Remote Working Team Utilizes Their Hotel Room As A Temporary Workspace After Check-Out Time, Incurring An Additional Fee On The Company’S Expense Sheet.

Frequently Asked Questions About Late Check-Out Fee

What time is considered late check-out at most hotels?

Most hotels consider check-out after 11 AM or 12 PM as late. Anything beyond this may result in a late check-out fee.

How much is the typical late check-out fee?

Fees vary but often range from 25% to 100% of the room rate, depending on how late you stay and the hotel’s policy.

Can late check-out fees be waived for business travelers?

Yes, many hotels waive fees for corporate clients, loyalty members, or if arranged in advance during booking.

Is a late check-out fee reimbursable in a corporate travel policy?

That depends on the company's travel policy. If business-related, it’s often reimbursable with proper justification.

How can companies avoid late check-out fees?

Companies can avoid these fees by negotiating flexible check-out times in their hotel contracts or booking through travel platforms like TripGain that offer partner benefits.