trip gain

Hotel Program

What is a Hotel Program?

A Hotel Program is a structured arrangement set up by businesses to manage employee accommodation during business travel. This program typically includes negotiated rates, preferred hotel chains or properties, value-added benefits, and consistent booking processes. These agreements help companies standardize stays while reducing costs.

 

For travel managers, implementing a hotel program ensures travelers book within approved hotel options, aligning with company policies and budgets. It often involves working with travel management companies (TMCs) or platforms like TripGain to integrate hotel contracts, monitor compliance, and generate reporting insights.

 

Hotel programs also improve traveler satisfaction by offering perks such as free Wi-Fi, breakfast, early check-in, or loyalty points. Through strategic partnerships, companies can drive savings, mitigate duty of care risks, and gain better control over their travel ecosystem.

Examples In Corporate Travel And Expense
1.
Negotiated Global Partnership
A Company Partners With A Global Hotel Chain To Secure Discounted Room Rates And Added Amenities For All Employee Travel.
2.
Enforcing Policy Compliance
A Travel Manager Uses Tripgain To Enforce Hotel Bookings Through The Approved Hotel Program, Minimizing Out-Of-Policy Bookings.
3.
Cost Impact Of Non-Compliance
An Enterprise Reviews Expense Data And Discovers That Travelers Who Booked Outside The Hotel Program Increased Costs By 15%.
Frequently Asked Questions About Hotel Program
1.
What is the purpose of a corporate hotel program?
It helps businesses reduce hotel costs, improve traveler experience, and ensure consistent compliance with corporate travel policies.
2.
How do companies create a hotel program?
Companies negotiate rates and amenities with hotel chains or properties and integrate them into their travel booking tools or TMC platforms.