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Fare Basis Code

What is a Fare Basis Code?

A Fare Basis Code is a combination of letters and numbers found on airline tickets, used by airlines and travel systems to categorize and manage fares. Each code provides essential information like cabin class, fare type, booking conditions, and eligibility for upgrades or refunds. In corporate travel, understanding fare basis codes is crucial for policy compliance and cost control. For example, some codes may indicate non-refundable fares, while others allow date changes for a fee. Travel managers often use these codes to optimize bookings for flexibility, cost-effectiveness, and employee convenience. Platforms like TripGain utilize fare basis codes to apply travel policies automatically, ensuring employees select fares that align with company rules—such as economy class, refundable fares, or fares with minimal change penalties. This enhances visibility and reduces costly booking errors.

Examples Of Fare Basis Code In Corporate Travel And Expense
1.
Flexible Fare Selection
A Business Traveler Selects A Flight With The Fare Basis Code Yflex, Indicating A Fully Refundable Economy Ticket Suitable For Flexible Travel Plans.
2.
Policy-Based Fare Blocking
A Company Blocks Fare Basis Codes Starting With N As They Typically Refer To Non-Refundable Promotional Fares Not Aligned With Company Policy.
3.
Smart Fare Filtering
A Travel Platform Filters Out Codes With Restrictive Rules To Ensure Employees Choose Fares With Reasonable Change Policies.
Frequently Asked Questions About Fare Basis Code
1.
What does a Fare Basis Code include?
It includes information about the ticket’s class, refundability, restrictions, and fare rules defined by the airline.
2.
Where can I find the Fare Basis Code on a ticket?
It’s usually listed in the ticket details or under fare rules when booking through a travel management system.
3.
Why is the Fare Basis Code important in corporate travel?
It helps companies enforce travel policies, control costs, and ensure bookings align with business travel requirements.
4.
Do Fare Basis Codes differ between airlines?
Yes, each airline uses its own coding system, though there are standard industry conventions in how codes are structured.
5.
Can Fare Basis Codes affect expense reimbursement?
Yes. If an employee books a fare outside policy (e.g., non-refundable when refundable is required), reimbursement may be denied or flagged.