Record Locator
What is a Record Locator?
A Record Locator is a six-character code (letters and numbers) issued by airlines or travel booking systems to uniquely identify a passenger’s reservation. This code links to the traveler's flight details, seat assignments, payment status, and itinerary.
In corporate travel, Record Locators are critical for tracking employee bookings, making itinerary changes, and ensuring compliance with company travel policies. Travel managers and online booking tools (OBTs) use them to manage and retrieve reservations efficiently.
Many airlines and travel management companies (TMCs) provide Record Locators for each booking, allowing easy check-in, rebooking, and travel itinerary adjustments via airline websites, mobile apps, or customer service.
Examples Of Record Locator Usage
1.
Online Check-In
A Business Traveler Enters Their Record Locator On An Airline’S Website To Check-In And Select A Seat.
2.
Itinerary Modification
A Travel Manager Uses A Record Locator To Modify An Employee’S Flight Itinerary Due To A Last-Minute Schedule Change.
3.
Assistance With Booking
An Airline Representative Retrieves A Passenger’S Booking Using The Record Locator To Assist With A Flight Cancellation Or Upgrade.
Frequently Asked Questions About Record Locator
1.
Where can I find my Record Locator?
You can find your Record Locator in your booking confirmation email, e-ticket, or airline app under your trip details.
2.
Is a Record Locator the same as a PNR?
Yes, a Record Locator is also called a Passenger Name Record (PNR), though different airlines may use unique codes for the same trip.
3.
Can I use a Record Locator for multiple flights in a booking?
Yes, if your itinerary includes multiple flights with the same airline, one Record Locator may cover all segments. However, codes may differ for different airlines in a multi-carrier booking.
4.
Does a Record Locator expire?
Yes, after the trip is completed, Record Locators become inactive, though airlines may retain booking data for record-keeping.